The Grand Escape 2026 Rules and Regulations
The Grand Escape 2026 — Official Dates
- Italy/Slovenia: June 20, 2026
- Germany/Austria: September 5, 2026
- Tuscany: October 10, 2026
The Grand Escape is a non-competitive long-distance cycling gathering, taking place exclusively on paved roads, reserved exclusively for members of Bikepacking Adventures ASD (hereinafter also referred to as the event or, improperly, adventure).
Art. 1 – Registration
All persons who have reached 18 years of age at the time of registration, of any nationality, are admitted to the event.
Art. 2 – Membership
The Grand Escape is an event reserved exclusively for members of Bikepacking Adventures ASD.
Those who are not members of the aforementioned sports association will become members at the time of registration for the event.
The Organization may at any time and at its sole discretion decide whether or not to accept a registration or exclude a registrant from the event if it may cause damage to its image.
Art. 3 – Medical Certificate
For all participants it is MANDATORY to submit to the organization a medical certificate of fitness for cycling practice (Competitive Medical Certificate for Cycling) issued by a Sports Medical Center or by a Doctor, currently valid. The medical certificate must have an expiration date after the date of the event you are participating in and must be uploaded after registration.
The medical certificate must be uploaded to the website www.bikeadventureseries.com through the area of the site called "My account" **https://bikeadventureseries.com/my-account/****. The expiration date of the medical certificate must also be specified.**
If the medical certificate is not compliant, it will be rejected and deleted and the registrant must submit a new compliant one within 30 days before the event.
The Competitive Medical Certificate must be specific for CYCLING. We cannot accept medical certificates issued for other sports disciplines such as triathlon, track and field, etc.
Those who do not comply with this requirement will not be considered regularly registered and are not entitled to a refund of the registration fee.
Each participant must declare pursuant to Presidential Decree no. 445 of December 28, 2000 that the documents submitted by them are truthful and correspond to the originals in their possession.
Art. 4 – Route and Track
The Grand Escape is a loop route of approximately 500-600 km that takes place entirely on paved roads. The route is designed to be completed in 3-5 days, depending on each participant's personal pace.
The organization will provide all participants with a track in .gpx format of the route to follow until arrival, but please note that, at any time and for any reason related to safety, as well as traffic and road conditions, including roadworks, detours, prohibitions and any other unforeseeable situation that may be encountered along the track we have provided, everyone is free, at their own discretion, to leave the track and resume it as soon as these critical conditions have ceased and safety is guaranteed again. You can therefore deviate from the provided track at any time and then resume it later, using alternative roads at your own discretion, if conditions require it.
The organization reserves the right to modify the route up to a few days before the event.
Art. 5 – Start and Packet Pick-up
The precise times and methods for picking up the event packet will be communicated in the digital event guide.
Participants may start on the established day according to the methods communicated in the digital guide.
Art. 6 – Compliance with Traffic Laws
The Grand Escape is a NON-COMPETITIVE CYCLING GATHERING on paved roads; the entire route will always be open to traffic and therefore compliance with the Highway Code is mandatory for all participants. It is also mandatory to have a kit for repairs and punctures.
Art. 7 – Event Characteristics – Warning
All participants must:
be physically prepared to cover approximately 500-600 km
be self-sufficient and capable of managing their own adventure
have a spirit of adaptability
have good knowledge of GPS use and basic navigation
In the spirit of bikepacking, any type of external support is prohibited (except obviously in cases of emergency).
Art. 8 – Mandatory Kit
For their own personal safety, in case of emergency or getting lost, each participant is required to carry with them, for the entire duration of their adventure, the following minimum safety equipment:
- reflective vest
- whistle or bell
- mobile phone
- approved helmet to be worn at all times
- white front and red rear lights
Art. 9 – Registration and Participation Fee
Registration opens: January 12, 2026. Limited places: 400 participants per event.
From November 1 to 7, 2025, an early registration window is active through a Bundle with the Tuscany Trail.
2026 Price
Early Bird, from Jan 12 to Jan 30 €137 per single event
Regular registration form 30 March €157
What Registration Includes
- Complete route track in .gpx and Komoot format
- Official banner The Grand Escape
- Exclusive cap The Grand Escape
- Digital guide with all logistical information
- Map with route of the itinerary
- Media coverage during the event and downloadable Photo Gallery
- Partner discounts and discounts on events Bike Adventure Series
- Insurance coverage for the duration of the event
- Event pack with paper map
- Finisher package + badge and BAS Board community
Art. 10 – Validity of Registration
Registration can be considered regularly valid only after completing the electronic registration procedure with consequent electronic crediting of the amount in favor of the organizer and submission of the medical certificate which must be uploaded within 30 days before the event within the My Account section.
The organization may, at any time and at its sole discretion, without obligation to provide further explanation, decide whether or not to accept anyone's registration.
Art. 11 – Substitution and Withdrawal from Participation
With reference to the Event, it is not possible to request the substitution of a participant once registered. If a registrant does not participate in the event, the participation fee will not be refunded in any case and shipping of the event packet is not provided.
Art. 12 – Cancellation or Postponement of the Event
Cancellation – If, due to force majeure such as pandemics or wars, the event should not take place, the amount paid at the time of registration will not be refunded, but the participation fee alone will be considered valid in case of a request to register for the following edition. The organization will also be entitled to a contribution regarding insurance costs equal to €14.00 for deferring the registration to the following year. The request to register for the following year and payment of the administrative fee must occur within the date indicated by the organization after cancellation of the event.
Postponement – Furthermore, due to force majeure or other serious reasons, such as by way of example pandemics or wars, which could put at risk the preparation of the event or participation in it by a number of people not less than half of those registered, the Organization reserves the right to change the location and/or date of the event within the same calendar year. In this case, the fee paid for registration will be valid for the event on the rescheduled date, without additional costs for registrants. In this case, it is not possible to defer registration to the following year's edition.
Art. 13 – Variations
In light of new environmental and/or health circumstances and/or in case of changes to the regulatory framework, the Organization reserves the right at any time to make consequent reasonable variations to the regulations. The official event website where these regulations are published constitutes the sole reference for information about the event. Therefore, any different content present in previous communications via newsletter, in the press or on social media cannot be invoked.
Art. 14 – Approval, Consent, Authorization, etc.
By requesting to participate in The Grand Escape, each participant at the time of registration:
- Declares that they have read and approved these Regulations and accept every part of them;
- Constitutes themselves as guarantor of their own behavior during and after the event;
- Declares that they are in good physical condition and have provided the organization with a valid medical certificate after undergoing a medical fitness examination for cycling practice (Competitive Medical Certificate for Cycling), providing the organization with the broadest indemnification for any damage they may suffer as a consequence of their participation in the event;
- Declares that they are aware that the event in which they are participating is a non-competitive event without rankings;
- Declares that they are aware that there is no medical and mechanical assistance service provided by the organizers of the cycling event called The Grand Escape;
- Declares that they are aware that there is no recovery service for those who withdraw, nor are there obligations on the part of the organizers to search for participants on the route;
- Declares that they are aware that there is no obligation on the part of the organization to monitor the roads crossed by participating cyclists;
- Declares that they are aware that the participation fee will not be refunded in any case;
- Declares that they have experience and are aware of the possibility of encountering adverse weather conditions and are able to navigate and ride long distances in such conditions;
- Declares that they are aware that the organizer "Bikepacking Adventures ASD" is not a professional organizing entity, but acts solely for recreational and non-patrimonial purposes (1174 Civil Code); and therefore participation in The Grand Escape always occurs by free choice and for recreational purposes, in any case non-patrimonial. It therefore follows that the aforementioned organizing ASD is devoid of, and in any case indemnified from, any responsibility connected to The Grand Escape event. It is also indemnified from any liability regarding events that occur to the cyclist during The Grand Escape such as: accidents, getting lost from the route, physical problems, incidents, thefts, etc. It therefore follows that The Grand Escape event is to be understood as a mere gathering with spontaneous and independent participation of cycle tourists and cycling enthusiasts on a free and personal excursion; – that purely out of hospitality and courtesy without the requirements ex art 1174 and following Civil Code, the aforementioned organizing ASD may organize one or more services for participants, subject to voluntary contribution, which the cyclist undertakes to pay before undertaking The Grand Escape event;
- Declares that, therefore, the cyclist who participates in The Grand Escape event, renounces undertaking any legal action on any grounds against the aforementioned organizing ASD, recognizing that it is a non-professional association that acts for recreational purposes lacking the requirements (ex art 1174 Civil Code)
- Expresses consent to the use of their data, including for commercial purposes, according to the provisions of the consolidated privacy act no. 196 of 30/06/2003 and the European Union Regulation on privacy 2017/679 (GDPR/18);
- Grants the organizers the broadest consent to the use, in ways permitted by law, including for profit, of any video or photographic image of them taken during the days of the event, providing the organization with the power to transfer such images to third parties. The aforementioned authorization to use one's image must be understood as granted for an indefinite period and without territorial limits throughout the world, for use in various publications and films, including, by way of example and not limitation, promotional and/or advertising materials created on all media. The organization may also transfer to third parties and to its institutional and commercial partners, the usage rights provided in this agreement. The organization disclaims all responsibility for itself and its collaborators, for accidents or damage to persons or property, that may occur before, during and after the event or as a result of it.
Art. 15 – Processing and Recording of Personal Data
The processing and recording of personal data will be carried out by the following company:
Bikepacking Adventures ASD
Via Giovan Battista Tiepolo 14, 59100 Prato (PO), Italy
Tax Code 02537960970
The personal data of all participants will be processed and recorded according to the provisions of the consolidated privacy act no. 196 of 30/06/2003 and the European Union Regulation on privacy 2017/679 (GDPR/18).
TRANSFER OF PERSONAL DATA TO ADVENTURELAB srl FOR THEIR MARKETING PURPOSES.
Having read the privacy notice, with the user's consent Bikepacking Adventures ASD will communicate personal data to AdventureLab srl for their marketing purposes.
PRIVACY POLICY AdventureLab srl
Notice on the processing of personal data pursuant to articles 13 and 14 of EU Regulation no. 679/2016 of April 27, 2016
We inform you that your personal identifying and contact data, acquired by Bikepacking Adventures ASD and collected by them during The Grand Escape event, are processed with your consent, by ADVENTURELAB srl. (hereinafter also Partner), as Data Controller, to contact you for commercial information purposes through communication techniques (postal and electronic mail, calls with or without operator, fax, sms, mms, and other distance communication techniques, messages via social media or web applications).
You will be able to know what data of yours is processed by the Partner and, where conditions exist, exercise